This privacy notice tells you what to expect when FM Outsource collects personal information.
This privacy notice tells you what to expect when FM Outsource collects personal information. It applies to information we collect about visitors to our website, people who contact us via the contact form, sign up to our newsletter, and people who request a content download.
Should we ask you to provide certain information by which you can be identified when using this website, you can be assured that it will only be used in accordance with this privacy notice. If you would like us to delete, confirm or amend the data we have, please submit a request via the contact form or via email to firstname.lastname@example.org.
Visitors to our website
When someone visits the fmoutsource.com website, we use the third-party service Google Analytics to collect standard browsing information and details of visitor behaviour patterns. We do this to find out things like how many people visit the various sections of our site, so we can ensure it meets the needs of our users. This information is processed by Google in a way which doesn’t identify any individual visiting the website. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.
If we do want to collect personally identifiable information through our website, we will always ask before doing so. We will make it clear when we collect personal information and will explain what we intend to do with it.
People who contact us via social media or webchat
We use a third-party provider called Gnatta to manage our social media interactions and to supply and support our webchat service.
If you send us a private or direct message via social media the message will be stored by Gnatta for no longer than is necessary. No information gathered by Gnatta is shared with any other organisations.
If you use webchat we will collect your name, email address, and the contents of your webchat session on the grounds of legitimate interest. This information will be retained for no longer than is necessary and will not be shared with any other organisations.
You can request a transcript of your webchat session by clicking the envelope icon at the top of the webchat window or by contacting FMOutsource.
People who request downloadable content
We use a third-party provider called Autopilot, to deliver requested downloadable content.
We need to hold the details of people who have requested the content to deliver it and provide updates. However, we only use these details to provide the service the person has requested and for other closely related purposes. This data is gathered on the grounds of consent, and won’t be gathered otherwise.
For example, we might use information about people who have requested a publication to contact them with additional content like the piece they requested, or to let them know when an updated version of the downloaded content becomes available. When people do subscribe to our services, they can cancel their subscription at any time and are given an easy way of doing so.
People who fill in our Contact Us form
When a ‘Send a Message’ form is submitted we will collect the name and email provided by the person completing the form, on the basis of consent. This is so we can respond appropriately to the message received.
This data is collected and stored by Gnatta and by a third-party provider, Autopilot. These services will then automatically forward the submitted message to the appropriate people within FM Outsource.
This information will be retained for no longer than is necessary and will not be shared with any other organisations.
People who subscribe to our email newsletter
When a user subscribes to our newsletter we collect their name and email address. This is so we can personalise their message and deliver the email to them. We’ll ask them to confirm their consent to us processing their data before doing so.
It is also possible for users to subscribe to our newsletter when completing our ‘Send a Message’ or ‘Download’ forms. This is on an opt-in basis, meaning users need to tick a box to confirm they’d like to subscribe. In this case, we would collect the data detailed in the ‘People who fill in our Contact Us form’ and ‘People who request downloadable content’ sections above.
Under the Data Protection Act 1998 and the GDPR, you have rights which you can exercise in relation to the information we hold about you.
The GDPR provides you with the following rights:
You can read more about these rights here – https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/
You can read more about GDPR specific rights here – https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
FM Outsource tries to be as open as it can be regarding giving people access to their personal information. You can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:
We will not disclose your personal data without your consent.
This privacy notice does not cover the links within this site linking to other websites.
We keep our privacy notice under regular review. This privacy notice was last updated on Tuesday 29th March 2022.
The data controller responsible for your personal information is:
Geoff Graham, FM Outsource Ltd, Imperial House, 79-81 Hornby Street, Bury.
79-81 Hornby Street
Want to chat today? Call us on 0808 164 1406.
Or you can fill in our contact form and we’ll get back to you asap.